如何写好英文备忘录
小提琴教师-书信的格式范文
如何写好英语备忘录
江苏省东海县第二中学 冯光君
一、定义概述 <
br>备忘录是一种录以备忘的公文，主要用来提醒、督促对方，或就某个问题提出自己的意
见或看法。
它是公司或机关内部广泛使用的一种通讯形式，具有行文清晰、语言简洁、语气
坚定等特点。
二、基本要素
1、书端（Heading）：包括发文日期（Date）、收文单位（To）
、发文单位（From）、事
因（Subject）几部分，位于正文的右上角，其格式与书信的写法相
同。
2、正文（Body）：正文首行从左边顶格或空两个字符写称呼，对某机关或团体的负责
人一般使用正式称呼语Dear Sir，而上级写给下级的备忘录宜直呼其名，如Jim，且行文不
宜太正式；自第二行起顶格或空两个字符写正文部分。
3、结束语（Complimentary
Close）：较为正式的结束语是Regards、With kind
regards；
一般结束语为Thank you。
4、署名（Signature）：较为正式的署名是Yours、Yours
sincerely，其正下方书写发文人
姓名；一般署名为直接署名。
三、写作指导
1、确定语体：发文人根据收文人的身份及与之关系，来决定使用正式用语抑或一般用
语。
2、套用格式：书写正文前，可将书端、结束语与署名拟好。
3、列出提纲：正文部分的写作
可先列出提纲，盘点写作要点。按照英语备忘录的谋篇
习惯，一般直接进入主题，不需要寒暄和问候等客
套。
4、认真誊写：书写工整，谋篇合理。
【案例分析】
假如你是高一（13）
班的班长曹玉磊，2011年3月18日因事请假离校，在此之前需交
接班务工作，请写一份100字左
右的班级备忘录，向副班长交代具体事宜如下：
1、上课向老师问好喊起立；
2、一日三次定时检查班级及卫生区洒扫情况；
3、坐于班级讲台前维持班级自习课纪律；
4、负责集队、带操。
5、如果遇到突发事件，请多与其他人商量。
参考词汇：副班长vice-monitor
【习作展示】
MEMO
March 18, 2011
To: Vice-monitor
From:
Monitor
Subject: Duty
Dear vice-monitor,
I will have a leave on March 18, 2011. Before
I leave away from school, I would like to tell
you something about your duties. You should
ask the students to stand up and say hello to our
teachers. It’s also your duty to ask the
students on duty to do some cleaning. And you’d
better
study in front of our class to keep the
discipline well. I’d like to say gathering the
students to do
excise is your another
duty. If something unexpected happen, you can have
a discussion with
others.
Cao Yulei
【同步点评】
1、书端（Heading）内已有具体备忘时间，无须在备忘录一开始再次重复I will
have a leave
on March 18, 2011。
2、混淆了in
front of与in the front of的区别，in front of
是在整个物体的前面，in the front
of 是在物体内部的前面。例如a tree
is in front of the classroom是教室前面有棵树；there is a
desk in the front of the classroom就是教室前面有张桌子。
3、维持班级自习课纪律，如直译为to keep the discipline
well，含有生词、难度较大且
用语生硬、不够地道，不如意译为to ensure
there’s a good learning
environment。同理，负责
集队、带操这一职责的表述也应进行意译gathering
the students to do excise。
4、缺少关联词语，句与句之间的关联词语
就像是人体各部的关节，至关重要不可或缺。
文中应使用also、what’s
more、moreover、at last等。
【范文呈现】
MEMO
March 18, 2011
To: Vice-monitor
From:
Monitor
Subject: Duty
Dear vice-monitor,
I would like to remind you of your duties when
I’m absent. You should ask the students to
stand up and say hello to our respected
teachers. Also, it’s your duty to ask the students
on duty to
keep our surroundings clean and
tidy. What’s more, you’d better study in the front
of our class to
ensure there’s a good learning
environment. Moreover, I’d like to say gathering
the students to do
excise is your another
duty. At last, If something unexpected happen, you
can ask for others’
advice.
Cao Yulei
四、小试牛刀
假如你是一名在校大学生，现向学生服务部门提出大家的请求，请求给各个宿舍
配备一
部电话以方便大家的联系，请写一个100字左右的英文备忘录详细说明自己的原因。
__________________________________________________
_________________________
_____________________
__________________________________________________
________
______________________________________
_________________________________________
_____
__________________________________________________
________________________
______________________
__________________________________________________
_______
_______________________________________
________________________________________
______
__________________________________________________
_______________________
_______________________
__________________________________________________
______
________________________________________
_______________________________________
【范文呈现】
MEMO
August 16，2004
To：The
leader of student service department
From: Li Ming
Subject: Telephone
Dear
Sir,
I would like to remind you that we are
in want of a telephone for each dormitory. As a
university student, we need to cope with the
daily increasing communications with teachers,
friends and people outside the campus.
We need a telephone to get and send message, which
is important for us. Though most of us
have
mobile phones and e-mail address, a telephone in
the dormitory is after all the most
convenient
and cheapest tool of communication. I hope that
you will pay attention to this problem
and
solve it as soon as possible.
Regards.
Yours，
Li Ming
如何写好英语备忘录
江苏省东海县第二中学 冯光君
一、定义概述
备忘录是一种录以备忘的公文，
主要用来提醒、督促对方，或就某个问题提出自己的意
见或看法。它是公司或机关内部广泛使用的一种通
讯形式，具有行文清晰、语言简洁、语气
坚定等特点。
二、基本要素
1、书端（H
eading）：包括发文日期（Date）、收文单位（To）、发文单位（From）、事
因（Su
bject）几部分，位于正文的右上角，其格式与书信的写法相同。
2、正文（Body）：正文首
行从左边顶格或空两个字符写称呼，对某机关或团体的负责
人一般使用正式称呼语Dear Sir，而
上级写给下级的备忘录宜直呼其名，如Jim，且行文不
宜太正式；自第二行起顶格或空两个字符写正文
部分。
3、结束语（Complimentary
Close）：较为正式的结束语是Regards、With kind
regards；
一般结束语为Thank you。
4、署名（Signature）：较为正式的署名是Yours、Yours
sincerely，其正下方书写发文人
姓名；一般署名为直接署名。
三、写作指导
1、确定语体：发文人根据收文人的身份及与之关系，来决定使用正式用语抑或一般用
语。
2、套用格式：书写正文前，可将书端、结束语与署名拟好。
3、列出提纲：正文部分的写作
可先列出提纲，盘点写作要点。按照英语备忘录的谋篇
习惯，一般直接进入主题，不需要寒暄和问候等客
套。
4、认真誊写：书写工整，谋篇合理。
【案例分析】
假如你是高一（13）
班的班长曹玉磊，2011年3月18日因事请假离校，在此之前需交
接班务工作，请写一份100字左
右的班级备忘录，向副班长交代具体事宜如下：
1、上课向老师问好喊起立；
2、一日三次定时检查班级及卫生区洒扫情况；
3、坐于班级讲台前维持班级自习课纪律；
4、负责集队、带操。
5、如果遇到突发事件，请多与其他人商量。
参考词汇：副班长vice-monitor
【习作展示】
MEMO
March 18, 2011
To: Vice-monitor
From:
Monitor
Subject: Duty
Dear vice-monitor,
I will have a leave on March 18, 2011. Before
I leave away from school, I would like to tell
you something about your duties. You should
ask the students to stand up and say hello to our
teachers. It’s also your duty to ask the
students on duty to do some cleaning. And you’d
better
study in front of our class to keep the
discipline well. I’d like to say gathering the
students to do
excise is your another
duty. If something unexpected happen, you can have
a discussion with
others.
Cao Yulei
【同步点评】
1、书端（Heading）内已有具体备忘时间，无须在备忘录一开始再次重复I will
have a leave
on March 18, 2011。
2、混淆了in
front of与in the front of的区别，in front of
是在整个物体的前面，in the front
of 是在物体内部的前面。例如a tree
is in front of the classroom是教室前面有棵树；there is a
desk in the front of the classroom就是教室前面有张桌子。
3、维持班级自习课纪律，如直译为to keep the discipline
well，含有生词、难度较大且
用语生硬、不够地道，不如意译为to ensure
there’s a good learning
environment。同理，负责
集队、带操这一职责的表述也应进行意译gathering
the students to do excise。
4、缺少关联词语，句与句之间的关联词语
就像是人体各部的关节，至关重要不可或缺。
文中应使用also、what’s
more、moreover、at last等。
【范文呈现】
MEMO
March 18, 2011
To: Vice-monitor
From:
Monitor
Subject: Duty
Dear vice-monitor,
I would like to remind you of your duties when
I’m absent. You should ask the students to
stand up and say hello to our respected
teachers. Also, it’s your duty to ask the students
on duty to
keep our surroundings clean and
tidy. What’s more, you’d better study in the front
of our class to
ensure there’s a good learning
environment. Moreover, I’d like to say gathering
the students to do
excise is your another
duty. At last, If something unexpected happen, you
can ask for others’
advice.
Cao Yulei
四、小试牛刀
假如你是一名在校大学生，现向学生服务部门提出大家的请求，请求给各个宿舍
配备一
部电话以方便大家的联系，请写一个100字左右的英文备忘录详细说明自己的原因。
__________________________________________________
_________________________
_____________________
__________________________________________________
________
______________________________________
_________________________________________
_____
__________________________________________________
________________________
______________________
__________________________________________________
_______
_______________________________________
________________________________________
______
__________________________________________________
_______________________
_______________________
__________________________________________________
______
________________________________________
_______________________________________
【范文呈现】
MEMO
August 16，2004
To：The
leader of student service department
From: Li Ming
Subject: Telephone
Dear
Sir,
I would like to remind you that we are
in want of a telephone for each dormitory. As a
university student, we need to cope with the
daily increasing communications with teachers,
friends and people outside the campus.
We need a telephone to get and send message, which
is important for us. Though most of us
have
mobile phones and e-mail address, a telephone in
the dormitory is after all the most
convenient
and cheapest tool of communication. I hope that
you will pay attention to this problem
and
solve it as soon as possible.
Regards.
Yours，
Li Ming