BusinesssWriting 6C原则

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2021年01月20日 05:26
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袁立本-销售助理职位描述

2021年1月20日发(作者:冀旭)

BusinesssWriting 6C
原则


1
.准确
(correctness)




包括四层意义,即阅读人能理解、接受的英语水平;使用精确措词,传达准确信息;正
确地使用 语法和标点符号;拼写正确。





(1)
恰当的语言风格




请比较下面两组例词:











Formal







approximately

inquire

ascertain

obtain

assist

participate

construct

purchase


contribute


sufficient

difficult

utilize













Informal
About
Ask
find out
receive
help
share
build
buy
give
enough
hard
use





(2)
准确的措词和信息





下面列出的是一系列极易混淆的单词及词组,请注意区分:



a lot / allot
all right / alright

cannot / can not



different from / different than

. due to / because of


effect / affect


fewer / less


lie / lay


principal / principle


that /which
their / them / they' re


wait for / wait on


who / whom





(3)
正确的语法和标点符号






(4)
正确的拼写









2
.清楚
(Clarity)









(1)
逻辑布局
(Logical Organization)




常用的逻辑布局方法包括:









①因果关系
(Cause & Effect)




②时间顺序
(Chronological Development)




③序列顺序
(Sequential Development)




④比较
(Comparison)




⑤一般到特殊
(From General to Specific)






⑥特殊到一般
(From Specific to General)






(2)
合理构架句群与段落
(Well-Written Sentences & Paragraphs)






例句:









修改前
: Marshall Corporation was founded forty years ago, and it now has branch offices in
four states, and it employs nearly 400 individuals.
修改后
:
Marshall
Corporation
was
founded
forty
years
ago.
With
branch
offices
in
four
states, it now employs nearly 400 individuals.

(3)
统一性与一致性
(Unity and Coherence)





(4)
强调
(Emphasis)


①位置



②重复



③数量



④技巧




(5)
将句中关系紧密的词尽量靠近。



比较下面三对句子:

A. They bought a bicycle in Beijing in a small shop which costs $$ 25.00.
They bought a bicycle for $$25.00 in a small shop in Beijing.
B. He was warned not to drink water even in a restaurant which had not been boiled.
He was warned not to drink water which had not been boiled.
C. Those who work rapidly get ill in these conditions.
Those who work in these conditions rapidly get ill.

(6)
避免在同一个句子中使用意义不同的同一个字。





We shall take a firm line with the firm






We shall take a strong line with the film









3
.简洁
(Conciseness
)



A. We have begun to export our machine to countries abroad.


We have begun to export our machines.
B.
In
the
event
that
you
speak
to
Mr.
Wood
in
regard
to
production,
ask
him
to
give
consideration to the delivery schedule.


If you speak to Mr. Wood about production, ask him to consider the delivery schedule.
C .We require furniture which is of the new type.



We require new- type furniture.

(1)

使用简洁的语言
(Use simple language)

尽量使用



























避免使用

please






will you be good enough to
prefer






express a preference for
because






for the reason that

(2)
少用陈词滥调
(Omit trite expressions)
as the case may be
it has come to my attention
at an early age


avail yourself of this opportunity


previous to


crack of dawn


pursuant to your request


take the liberty to


due to the fact that


thanking you in advance


enclosed herein


this is to inform you


under separate cover


with kindest regards


I wish to state

(3)

避免冗长的表达方式和不必要的重复
(avoid wordy expressions & unnecessary repetition)







Wordy








Concise
1. We would like to






please
2. For the month of August





for August
3. Pursuant to the end of this week



now
4. A long period of time






a long time
5. At this time







now
6. Is at this time







is
7. The weight was higher than




the weight was greater than
8. I expected it to be






expected
9. During the year of 1995





during 1995
10. For the development of





for developing
11. In the city of Dallas






in Dallas
12. The problem was that the car would not


the car would not start





start
13. Square in shape






square
14. in accordance with your request



you requested
15. Sign on the front of this form




sign this form
16. During the time that






while
17. Consensus of opinion





we agree
18. Remember the fact that





remember
19, Held a meeting







met
20. this is the situation at this time



now

(4)
删改无关紧要的成份
(Remove unneeded facts)





A. It should be noted that this is the best we can do,
B. For your information we enclose a catalogue.
C. Please be advised that we have received your invoice.
1. as soon as possible























by July 10
2. as you indicated in your letter


















a
s you indicated
3. at all times

































always
4. at this time






























now
5. continue to utilize the old form until



start using the new form on February

such time as the new form is available
6. despite the fact that






despite
7. for the month of April





for April
8. for obvious reason that





because
9. I would ask that you






please
I0. in conjunction with






with
11. in the mere recent past





recently
12. in the unlikely event that





if
13. in the unlikely event that I am unable to








if I am late, please delay the meeting



be on time, please delay the meeting
14. in view of the fact that





because
15. it will be greatly appreciated if you



please
16. our production of the new product will


production will begin on July 1



commence on July 1
17. please be advised that we expect you to


please review the contract



review the enclosed contract

(5)
多使用主动语态的句子结构以明确表达意思。

Payment of their accounts will be made by Johnsons next week




Johnsons will pay their accounts next week



4
.具体
(Concreteness)
(1)

尽可能地提供明确、具体的信息。

A. These brakes can stop a car within a short distance.


These Goodson power brakes can stop a 2-ton car within 24 feet.
B. We hope the equipment will be delivered to our company as soon as possible.


Please deliver the equipment to our company before next Friday.
C. She is a fast typist.


She types at the fast rate of 85 words per minute.

(2)
使用具体词汇




A. We have no hesitation in advising you…







We advise yo
u…

B. The preparation of new price scale is in hand.






New price scales are being prepared this week.
C. Due to the unusual nature of the request,…

As the request is unusual,…



a great deal of time, bad, large, good, small, around, old, convenient, young, little, majority,
minority, most, less





5
.完整
(Completeness)





自查:谁
(Who)?
什么
(What)?
什么时候
(When)?
在哪里
(Where)?
为什么
(Why)?
怎么样
(How)?






6
.礼貌
(Courtesy)








例如:

Dear Mrs. Walters,
Because you delayed so long in your response, Model GSF is off stock. If you are interested,
we have some similar models on hand
Yours truly,
修改:



Dear Mrs. Walters





If I had known your needs before May 20, I could have shipped Model GSP immediately.
However, the spring sale drained our stock.





The Model GSK, a similar instrument, is in stock, and you could have it at the same price as
the GSF. It normally sells for $$10,000 more. we will ship it as soon as you give us the word.

Yours sincerely




(1)

使用礼貌友好的词汇

A.

“Thank you
例如
:
Thank you for your letter of yesterday.
Thank you for your prompt reply.
Thank you for helping us in this respect.
Thank you for your information.

(2)
体谅对方的写作态度
(You-Attitude)
Writer emphasis:

We are shipping your order on Friday.
Reader emphasis:
You will receive your order by Monday, October 10.

袁立本-销售助理职位描述


袁立本-销售助理职位描述


袁立本-销售助理职位描述


袁立本-销售助理职位描述


袁立本-销售助理职位描述


袁立本-销售助理职位描述


袁立本-销售助理职位描述


袁立本-销售助理职位描述